Staff Smarter.
Comply Easier.
ShiftLink is the all-in-one workforce management platform for UK recruitment consultancies. Schedule shifts, track compliance, and process payroll — from one dashboard.
500+
Workers Managed
98%
Compliance Rate
£2M+
Payroll Processed
< 30 min
Time to Set Up
Your entire week,
at a glance
The weekly shift board gives consultants a real-time overview of every worker, client, and shift — with predicted margins calculated automatically from your rate cards.
Colour-coded shift status board
Six statuses: Available, Awaiting, Confirmed, Unavailable, Rejected, Cancelled.
Real-time margin tracking
Predicted margin per shift and week total, pulled live from your rate cards.
Multi-consultant view
See every consultant's shifts and totals side by side in one board.
Student visa enforcement
Automatic flag and block when a worker on a student visa exceeds 20 hrs/week.
Predicted Margin (This Week)
£45,000
+12% vs last week
Document Expiring
NI Proof · 10 days left
Never miss an expiring
document again
ShiftLink tracks every worker's compliance documents in real-time. Issues are flagged before they block a shift — and non-compliant workers are automatically locked out of scheduling.
- Right-to-work via UK gov share code API
- Passport, NI proof, DBS & role-specific docs
- 14-day expiry warnings with in-app alerts
- Student visa 20 hr/week restriction enforced
- AWR 12-week tracking with 6-week break reset
- Workers tracked 14 days after their last shift
44
Compliant
3
Expiring
1
Overdue
Everything workers need,
in their pocket
Workers register via mobile app or web form, accept shifts, clock in with GPS and facial recognition, submit timesheets, and access payslips — without calling the office once.
Accept or decline shifts instantly
Client, location (with map), pay rate, PPE requirements, and start time — all at a glance.
GPS clock-in with facial recognition
Workers check in from the verified job location. Identity confirmed on every shift.
Automated availability reminders
Push reminders every Tuesday so consultants always have up-to-date availability.
Payslips & timesheets in-app
Access the payslip portal and submit timesheets for approval without leaving the app.
Self-register via app or web
Workers complete their own registration, upload compliance docs, and select roles.
Shift Confirmed
DPD Bristol · Mon 23 Jun
Everything you need on one desk
ShiftLink handles the admin so you can focus on growing your client base and placing more workers.
Smart Shift Scheduling
Create and assign shifts in seconds with day, week, two-week, and month views.
- Assign by role, client & pay rate
- Colour-coded 6-status shift board
- Shift calendar (day / week / month)
- One-click manual confirmation
- Student visa hour-limit auto-block
Compliance Tracking
Real-time dashboard that catches expiring documents before they cause problems.
- UK gov right-to-work share code API
- 14-day expiry alerts for all docs
- Role-specific compliance requirements
- Non-compliant workers auto-blocked
- AWR 12-week + 6-week reset logic
Payroll & Margin Calc
Enter approved hours and ShiftLink auto-calculates pay, charge rates, and margin.
- Standard, Overtime, Night & Bank Hol.
- Pre- & Post-AWR rate cards
- Age-based cards (Under 21 / Over 21)
- Predicted margin per shift & week
- Weekly payroll report with NI detail
Worker Management
From invite to active — manage every worker's status, profile, and history.
- Invite via email (name + email only)
- Pending → Active → Blocked → Inactive
- Auto-deactivate after 4 weeks idle
- Worker shift & compliance history
- Google Contacts auto-sync on register
Reporting
Filter, export, and analyse shift and payroll data with powerful built-in reports.
- Shift history by worker, client & date
- AWR eligibility tracking report
- Weekly payroll report (CSV export)
- Compliance status audit trail
- Filter by consultant, client, or role
Role-Based Access
Three levels of access — Administrator, Recruitment Consultant, and Worker.
- Admins configure roles & rate cards
- Consultants manage their own book
- Workers self-serve via mobile app
- In-app notifications only (no spam)
- Secure password reset within platform
Up and running in three steps
No lengthy onboarding. No training days. You'll be booking shifts on day one.
Set up clients & roles
Add clients with rate cards, define worker roles, set compliance requirements per role, and configure PPE and uniform options.
- Client rate cards (Under 21 / Over 21)
- Pre- & Post-AWR rate tiers
- Role-based compliance document rules
Invite workers to register
Enter just a name and email. Workers self-register on mobile or web, upload compliance documents, and select their roles.
- Mobile app or web form
- Automated reference requests
- Right-to-work verification
Book, track & pay
Create shifts, assign workers, track status in real-time, and submit payroll — with margin calculations pre-filled from rate cards.
- Real-time colour-coded shift board
- GPS clock-in + facial recognition
- Weekly payroll & margin reports
One platform, three roles
A tailored experience for every person in your recruitment process.
Oversee system operations, manage consultants, enforce compliance policy, and configure roles, rate cards, and PPE requirements.
- Create & manage consultants
- Define worker roles & compliance rules
- Set minimum pay rates (min wage guard)
- View all shifts across all consultants
- Configure PPE & uniform requirements
Your daily driver. Manage workers, book shifts, track compliance across your book, and submit weekly payroll — from one view.
- Invite & approve worker registrations
- Create & assign shifts to clients
- Real-time compliance dashboard
- Enter & approve weekly payroll hours
- View predicted margins per shift
Self-serve from the mobile app. Register, keep documents current, accept shifts, clock in/out, and access payslips.
- Self-register via app or web form
- Accept or decline shift offers
- GPS + facial recognition clock-in
- Submit timesheets for approval
- Access payslip portal in-app
“ShiftLink cut our compliance admin in half. The expiry alerts alone have saved us from regulatory nightmares. Our consultants love how quickly they can book and track shifts.”
Sarah R.
Operations Manager, UK Logistics Agency
Ready to transform your recruitment desk?
Join recruitment agencies across the UK using ShiftLink to manage workers, stay compliant, and grow margins.
No credit card required · Setup in under 30 minutes · UK-based support